Content provided by a guest contributor.
Running a small law firm can be difficult work. You have to ensure it is running smoothly at all times and that your clients are happy with your service. This can take a toll if you are also managing your own administrative duties as well as collecting documents.
One way you can help to grow your law firm is to look into outsourced document collection. This means that another company will collect important documents for you from your clients, saving you both time and money. There are plenty of other reasons why you should look into outsourcing to help your firm reach new heights, which are outlined below.
It will help you to manage your time
Being able to effectively manage your time can help immensely in growing your small law firm. You will be able to deal with time-sensitive tasks better and not have to worry about dealing with daily administrative tasks.
Outsourced document collection is one of the most effective ways to increase your time management abilities. This way you will not have to continue chasing clients for the documents you need from them. Instead, you can focus your time and energy on more important issues such as winning cases and drafting important legal documents for your clients.
You can offer proper customer service
If there is one thing that small law firms, and law firms in general, neglect to work on it is customer service. But you can work on this by looking for outsourcing companies that offer customer support services.
This way you will be able to offer proper, professional customer service without having to take time away from other important tasks. Being able to offer proper customer service will help to grow your firm significantly, as even legal clients expect a certain level of customer service. Customer service outsourcing companies are manned by highly trained professionals, so you will not have to worry about the quality levels of the service your clients are receiving.
You can create a better schedule
As a small law firm owner, your schedule is likely to be filled to the brim with meetings, administrative duties and client briefings. Managing your schedule can be difficult, which is why you should look into outsourcing your scheduling to a company that can help you properly manage it.
An outsourced assistant will function in the same way that an “in-office” one would. They can help to create a schedule that is more conducive to productivity and that allows you to meet deadlines with ease. Outsourced assistants will work with you when creating a schedule, noting what tasks should take priority and which can be moved to later dates. By having a more streamlined schedule, you can focus on delivering the best possible service to your clients.
It is cost-effective
Having to train your staff to deal with the minutiae of everyday administrative tasks can take up many hours of your time as well as money. You will have to invest in costly software when you could rather invest in outsourced document collection or outsourcing other business processes.
Saving money is helpful in growing your business as you will be able to use the funds you have saved to increase your marketing strategies, find a professional office and hire paralegals to help with your workload. You will not be compromising on the quality of work by outsourcing tasks but rather improving the offerings you can make to clients.
You can collect documents on time
One of the best outsourcing options is outsourced document collection. This means that an outsourcing company will take on the task of collecting important documents from your clients such as identity documents, proof of residence documents, payslips and anything else you might need from a legal standpoint.
As a small law firm, you might have noticed that some clients do not hand in their documents on time or before the deadline, which can make your job infinitely more difficult. This is especially true if you are taking a case to court and need documentation to defend your client. By using an outsourced document collection service you will save yourself the time and effort of having to collect the documents yourself.
Think smart about your future
As a small law firm owner, and indeed as a small business owner, you might feel as though you should take on everything yourself. But this can be detrimental for your business’s success. You might lapse on some areas while focusing on other, which is where outsourced document collection and other outsourced services come in handy.
You will be able to practice better time management by not having to concentrate on administrative tasks, you can offer more professional customer service and you can save money as well as time.
The content in this article was provided by Amy Galbraith, Junior Writer: Rogerwilco.
We’re a full-service multi-award winning South African marketing agency that thinks, crafts and elevates revenue generating campaigns for leading brands and NPOs. Over the past decade, the business has grown into one of the largest independently owned performance marketing agencies in South Africa. Today, we’re a multi award winning agency that retains a performance marketing focus but is rapidly extending its offering into broader omni-channel marketing.
We work from offices in Cape Town and Johannesburg and service clients in the B2C, B2B and NPO sectors - while much of our work is for South African organisations, roughly a quarter of our revenue comes from international clients who have chosen to outsource their marketing requirements to South Africa.
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